Deleting an individual file removes the attachment from the Spot. Deleting a file folder removes the grouping: its files remain on the Spot as files without a folder.

These instructions cover deletion from the Spot's own details in the browser interface. You need permission to edit the Spot. Save any file you need before deleting it. If you only want to move a file to another folder, use the instructions for moving files.

Open the Spot's files

Open Assets, devices, tools from the menu. Select Default table on the Datatables tab and open the Spot's details by clicking its name.

Go to the Files section on the Spot's Basic info tab. Files without a folder appear in this section. If the file is in a file folder, expand File Folders and select the tab with the folder's name.

Delete an individual file

  1. Check the file's name and contents. Open the contents by clicking the file's preview image or file icon. In List view, you can also click the file's name. Save any copy you need to your own device before continuing.
  2. Click the trash icon for the file you want to delete. In Cards view, the icon is on the file's card; in List view, it is on the file's row. Clicking the icon marks the file for deletion.
  3. Check all files marked for deletion, including those in file folders. Select Save at the bottom of the Spot form and wait for the save to succeed.
  4. Open the same Spot again and check the file's previous location. The deleted file should no longer appear among the Spot's files.

If you marked the wrong file, click its trash icon again before the deletion is saved. Clicking a second time clears the deletion mark. If nothing has been saved yet, you can also close the form with the Cancel button and open the Spot again.

Save confirms all file deletion marks collected on the form. Confirming a change to the Spot's Folder field with the Change the folder button also saves the deletion marks for files without a folder as the Spot's details are saved and the form reopens. This field changes the folder where the Spot is located, not the file's file folder. Clear any incorrect deletion marks before confirming the folder change.

A saved file deletion removes the actual attachment, rather than simply hiding it from this view. If the image being deleted is the Spot's default image, its default image association is also removed. Closing the form or clicking the trash icon later does not undo a deletion that has already been saved.

Delete a file folder but keep its files

  1. In the File Folders section, select the tab for the folder you want to delete and check its contents.
  2. Select Remove Folder above the folder's file list.
  3. Check the folder's name in the confirmation dialog. Select Yes if you want to delete the folder. No cancels the deletion.
  4. Wait for the success message. Open the Spot again and check that the folder's tab is gone and its files appear among the files without a folder in the Files section.

The folder deletion is saved immediately after successful confirmation. It does not wait for the Spot form's Save button, and closing the form or selecting Cancel does not restore a folder that has already been deleted.

Deleting a folder does not delete its files. If any of them were marked for deletion, check the marks among the files without a folder before saving the form. If a file needs to be deleted, delete it separately using the file deletion instructions above.

Check the result and troubleshoot problems

The file is still visible. Clicking the trash icon only marks the file for deletion. Check that the save succeeded and open the Spot again. A change to the form's local list alone is not enough to verify the saved result.

The files are still visible after deleting the folder. This is intentional: deletion removes the file folder but keeps its attachments.

You get an error or the Save button is missing. Check the error message and your network connection. If necessary, ask an administrator to check your permission to edit the Spot. Check the saved state by opening the Spot again before retrying.

The file views on Android and iOS retrieve the same Spot's saved files and their folder grouping. Changes also appear in those views when the data is retrieved again.

The actions and permissions in the separate Document management view are covered in the instructions for editing and deleting in Document management.