In Spotilla, you can search for either a view or information stored in the service. Quick links take you to views you use frequently. The availability of features depends on your user permissions and the features enabled for your organization.
Open a view from the browser menu
Open the side menu using the three-line icon in the top bar. Assets and content groups views related to devices, known as Spots, while Manage tasks groups features for carrying out and managing work. Open the appropriate group and select the view you need.
If a feature is missing or you cannot access a page, check that you are in the correct menu group and tenant. If necessary, ask an administrator to check your permissions and the availability of the feature. Knowing the link alone does not grant access.
Find a page by name
Open the browser's page search by pressing Ctrl+K or ⌘K on a Mac. In the window that opens, enter the view's name or part of it in the Type to search pages... field. An empty field displays the navigation pages available in page search.
Click a result to select it. You can also move between results using the up and down arrow keys and open the selected result with Enter. The menu group shown alongside each result helps distinguish similar names. Close the search with Esc.
Page search searches view names, not individual Spots, tasks or files. A search result also does not guarantee that you have permission to use that page.
Find information in the service with quick search
Enter at least three characters in the Search field in the browser's top bar. The search starts after you type. Results are grouped by data type; open the result group you need by clicking its heading, then select the name or link in a result. Check details such as the folder, customer or identifier to find the right information.
Quick search searches specific fields. It does not search all content stored in Spotilla.
| Data | Where does the search look? |
|---|---|
| Spots | In the name, description and data field values, and the surface number of an attached tag. |
| Folders and tags | In the folder name and description, and the tag's surface number. A tag can also lead to the folder attached to it. |
| Customers | In the name, Business ID and customer number. |
| Tasks | In the title and description. |
| Service requests | In the title, description, submitter's name and request number. Number searches compare the numeric part of the search text with the full request number. |
| Messages | In the message text. |
| Vendors | In the name and vendor number. |
| Products | In the name, additional name, product code and EAN code. |
| Files | In the file name, not the file contents. The search covers files attached to folders, Spots, tasks and their form sections, service requests, messages and products. |
| Offers | In the title, offer number and customer name. |
| Contracts | In the name and contract number. A contract can also be found through a matching Spot or product linked to a contract billing line or task settings. |
Text searches generally also find text within a field, regardless of capitalization. Product searches exclude deleted products, but the product's separate in-use setting does not restrict the search. Deleted offers and contracts are excluded. Searches for tasks and service requests are not limited to open work, so check the status of each result.
Several result groups return a maximum of 50 matches. Spot results are combined from several search methods, so they do not have the same simple overall limit. Refine your search text if the right result does not appear. Also check the spelling, tenant and permissions. Quick search does not grant any new permissions to view or edit information.
If necessary, also see Searching for Spot information in the browser and finding files in Document management.
Add a personal quick link
Quick links are in the browser's top bar. They are saved to your own user account, rather than as a shared menu for the organization. A link opens a page or a supported tab; it does not save a search result or the details of an individual device.
- Open the page you want from the menu or using page search.
- Click the star icon in the page's content area. If you want a link to a specific tab, click the star icon next to its name.
- Check that the link appears among the quick links in the top bar. When quick link editing mode is not open, the addition is saved immediately.
Not all pages and tabs can be added: use those that have a star icon. The same link is added only once. The quick link area holds a maximum of eight links; if there is no room for a new link, first delete one you no longer need.
Change quick link names and order, or delete a link
Open editing mode using the pencil icon in the quick link area in the top bar. The pencil appears once you have added your first quick link.
- Order: drag a link to an empty position. If you drop it on another link, the link underneath may disappear from the quick link area. Check the full set of links before saving. Restore latest order restores the arrangement from before you opened editing mode.
- Name: open an individual link's pencil menu and select Rename. Fill in Quick link name and confirm using the Rename button in the same window. The name cannot be empty. The change affects only the quick link's name.
- Default name: select Restore default name in the renaming window. This removes your custom name and restores the view's default name; the link remains.
- Deletion: select Delete from an individual link's pencil menu. This deletes the quick link, not the destination page or its data.
Confirm the names, order, deletions and any additions made using the star icon while in editing mode by pressing Save names and order. Confirming in the renaming window alone does not yet save the change to your user account. To discard changes made in editing mode, select its Cancel button.
Wait for saving to finish. Reload the page and check that the names and order have been retained and the deleted link is gone. Open a remaining or new link to make sure it takes you to the correct page or tab.
The quick link area may be hidden in a narrow browser window. Widen the window to use and edit quick links.
Open the instructions or support chat
In the browser: open the help site using the Instructions link below Support in the top bar. The instructions open in a new tab. If the text and link are not visible, widen the browser window.
The support icon next to Support opens the assistant's chat. The help site and chat are separate features. Instructions for using the chat are provided in AI assistant and support chat.
On Android: tap the person icon in the app's top bar to open your profile. In the profile, select Online manual; the link has this name even in the Finnish-language app. The profile also contains a support email address and phone number that you can tap to open.
On iOS: open your profile, for example using the profile icon in the upper-left corner of the folder browsing view. On the Profile page, select Online manual. The page also contains contact details that open a support email or phone call.
When reporting a problem, explain which tenant and view you are in and which Spot or task the issue concerns. Do not include passwords or login codes in your message.