A warehouse slot tag identifies a location, such as a shelf. It is separate from the device's, or Spot's, own tag. Reading a tag attached to a warehouse slot opens that slot's product list in the mobile app. Always check which record you are attaching the tag to.
Before attaching a tag
You need an existing warehouse slot collection and a slot within it. The warehouse feature must be enabled, and in the browser you need permission to view and edit the collection and to view tags. In the mobile app, reading a tag requires permission to read warehouses; finding products also requires access to the warehouse concerned. A tag alone does not grant access permissions.
If the warehouse or slots do not exist yet, see setting up a warehouse and warehouse slots. The system's Projektivarastopaikat collection cannot be edited using this feature.
The tag must be in the tag register. Surface number is the visible identifier used when attaching a tag; reading identifies the tag by its Internal ID. Make sure you are handling the correct physical tag and that the identifier read from it matches the register entry. Creating tags and maintaining their attachments are described in managing the tag register.
Attach or replace a warehouse slot tag in the browser
- Open Warehouses → Warehouse slot collections. Open the collection by clicking its name or the pencil icon on its row.
- Check the Warehouse selection on the form. An older collection may be linked to several warehouses, so check all selected warehouses. Do not change the warehouse selection when only replacing a tag.
- Find the correct slot row in the Warehouse slots section. Verify the slot name and, if needed, Reference 1 and Reference 2.
- In the row's Tag selection, search for the tag by its surface number and select the correct identifier. The selection list offers available tags that are not attached to a Spot, folder or warehouse slot.
- Select Save at the bottom of the form.
The new available tag replaces the slot's previous tag. The previous tag becomes available and can be attached again, but it no longer opens this slot. Replacing a tag does not move products or change their balances or purchase batches.
Clearing the Tag selection does not detach the current tag. An attempt to attach a tag already in use is also ignored when saving. The form closing therefore does not, by itself, confirm that the tag attachment changed.
Check the saved attachment
Find the slot in the Warehouse slot collections table. You can search by surface number in the search field in the Tag column. Check the slot name, references and tag number. Click the number to open the tag details.
The table has no warehouse column. Verify the warehouse by reopening the collection and checking the Warehouse selection on the form and the tag on the correct slot row.
If the tag is missing from the selection list, check the tag register to confirm that it exists and to see its current attachment. Do not use another Spot's identifier as a warehouse slot identifier based solely on a similar name.
Find the slot's products in the mobile app
Open Warehouses from the app menu. The reading buttons are at the top of the warehouse list; you do not need to open a warehouse before reading a tag.
- Android: select READ QR and point the camera at the tag's QR code. Allow camera access if the app requests it. For an NFC tag, select READ NFC and hold the phone near the tag. NFC reading also works directly while the Warehouses view is open. The phone must support NFC, and NFC must be enabled.
- iOS: select READ QR and point the camera at the tag's QR code. For an NFC tag, select READ NFC and hold an iPhone that supports NFC reading near the tag as instructed by the reader.
Reading a tag attached to a warehouse slot opens the slot's product list. The list is grouped by the warehouses the user is allowed to access. Check the group's Warehouse name: and Slot name: on Android, or Warehouse name and Slot name on iOS, as well as the product name and product identifier. Tap a product row to open the product details.
The list is based on product balances recorded for the slot. Products that are no longer in use are excluded. An empty list does not, by itself, mean that the tag attachment is missing: products may not have been recorded for the slot, the products may not be in use, or you may not have access to their warehouse. Reading a tag alone does not record a receipt, issue or inventory count, or change balances.
Distinguish the slot balance from the total warehouse balance
The quantity on a product row for the scanned slot is that product's balance in that slot and warehouse. The product's total balance for a warehouse is the sum of its slot balances in that warehouse. For example, a balance of 12 on shelf A and 8 on shelf B gives a total warehouse balance of 20; the quantity found using shelf A's tag is still 12.
Android displays the slot quantity as a number. iOS displays positive quantities rounded to four decimal places; a zero, negative or missing quantity is displayed as a dash. A dash therefore does not, by itself, prove that the attachment is missing.
You can also check the balance in the browser under Warehouses → Warehouse balances. Expand the correct warehouse's child rows using the expand icon next to its name, find the product and check Warehouse slot and Product count on its row. The same product may be in several slots and several purchase batches. The total balance alone does not tell you the quantity on the selected shelf. See also product balances and alert thresholds.
Finally, verify the attachment by reading the exact physical tag you attached and comparing the warehouse, slot and product identifier in the list that opens with the saved details. If the slot is empty, check the attachment in the browser; an empty product list is not enough to verify the attachment.